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What Should You Do If You’re Missing a W2?

IRS 1040 Tax Form Being Filled Out

By now you should have received your W2’s for 2012, since employers should have sent them out by the end of January.  If you haven’t received one yet, there are several things that you can do to be able to file your taxes on time.

Recently the IRS issued their Tax Tip 2013-10, which gives guidance for folks who have not received their W2 in a timely manner.  The actual text of the Tip is below:

Missing Your W-2? Here’s What to Do

It’s a good idea to have all your tax documents together before preparing your 2012 tax return.  You will need your W-2, Wage and Tax Statement, which employers should send by the end of January.  Give it two weeks to arrive by mail.

If you have not received your W-2, follow these three steps:

  1. Contact your employer first.  Ask your employer – or former employer – to send your W-2 if it has not already been sent.  Make sure your employer has your correct address.
  2. Contact the IRS.  After February 14, you may call the IRS at 800-829-1040 if you have not yet received your W-2.  Be prepared to provide your name, address, Social Security number and phone number.  You should also have the following information when you call:
    • Your employer’s name, address, and phone number;
    • Your employment dates; and
    • An estimate of your wages and federal income tax withheld in 2012, based upon your final pay stub or leave-and-earnings statement, if available.
  3. File your return on time.  You should still file your tax return on or before April 15, 2013, even if you have not yet received your W-2. File Form 4852, Substitute for Form W-2, Wage and Tax Statement, in place of the W-2.  Use the form to estimate your income and withholding taxes as accurately as possible.  The IRS may delay processing your return while it verifies your information.

If you need more time to file you can get a six-month extension of time.  File Form 4868, Application for Automatic Extension of Time to File US Individual Income Tax Return.  If you are requesting an extension, you must file this form on or before April 15, 2013.

If you receive the missing W-2 after filing your tax return and the information on the W-2 is different from what you reported using Form 4852, then you must correct your tax return.  File Form 1040X, Amended US Individual Income Tax Return to amend your tax return.

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One Comment

  1. This is really helpful information to have. I get pretty anxious when the end of January comes and W2s haven’t arrived. They always come just in time, but this is really good to know in case they doesn’t. Thanks for sharing!