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A Review of Quickbooks versus Peachtree

Peaches
Image by ozgurmulazimoglu via Flickr

Recently, a software reviewer named David Matthew alerted me to a review he has prepared, comparing the most recent versions of Quickbooks and Peachtree accounting software packages.

(Matthew’s review of the products is located at the links above.)

I think he does a pretty good job of looking over the options available between the two packages, but the unfortunate part is that, even with this comparison review it’s a tough decision between the two. If all you have to go on is this review and you have not specifically developed a list of requirements, you might not know for sure if one product will work better for you over the other.

If you’re starting out from scratch, you must consider your experience and background, as well as whether or not you’ll be sharing the information with other business partners.  In that case, you’ll also have to consider the experience and background of those partners as well.

I imagine for most pro accountants, either package will work as well as the other, but there could be an advantage (if you expect to share information with others) to going with the “industry standard” package from Quickbooks.  On the other hand, if you have a problem with the likes of Intuit (and Microsoft, and Google, for example) taking over the world, you might consider going with Peachtree.  The costs are similar between the two products, as is the functionality for the most part.

All in all, if you’re looking to make a purchase of one of these two products, you will be doing yourself a favor to look over David’s review – it will help you think through some of the requirement questions you need to answer before you make your purchase.  And while you’re looking at the above-mentioned review, you might look around the Software Advice blog, there are lots of great articles on software to see there as well.

Thanks, David, for the insightful review!

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4 rules to break – for now

As you may know if you’ve been reading here for very long, from time to time I review financial rules of thumb – today I’ve got a bit of a twist on the “principles of pollex” concept:

Here’s a very interesting article that I found today that tells about some of the old, time-honored sage pieces of advice that aren’t necessarily true – for the time being.

Enjoy – I’ll be back next week!

http://www.smartmoney.com/spending/budgeting/4-traditional-money-rules-to-break–for-now-1296858154544/

An Oldy – But a Goody

I’m traveling this week, so instead of the usual posts that I put up for you thrice a week I thought I’d take the easy way out provide you with a link to a post from the past that I think is particularly useful and that perhaps some of you could get benefit from.

I originally posted this one a little over a year ago, and it’s been one of the more popular articles – it’s all about how long to save various documents.  During tax season we all go through the agony of reviewing our old records and looking in vain at the piles from years past, so maybe this article will help you to clear out some of the clutter and maintain only the important ones… And if you’re not saving the right records, maybe you’ll be inspired to start.

Here’s the link – hope you get some good out of it:  Financial Recordkeeping – How Long Do I Keep This?

Review of 2010 Stats

ducks in a row by dalvenjahEd. Note: As in past years, I’m taking a break from my normal business of posting retirement, tax and other personal financial planning topics to report on the blog itself and the statistics we’ve seen in this, the 7th year of publication for the blog.  I’ll be back to regular programming with the next entry. – jb

Over the past year, this blog has seen a huge amount of growth – you could call this the year of the tax law change more than anything, as you’ll see from the stats below.  Through your comments and email questions I have come to meet literally hundreds of you – and we’ve learned a lot together.  I’ll take this opportunity to thank you for your tremendous support by reading, asking questions, and making comments on what I have written.  I hope these interactions have been as fulfilling for you as they have been for me.

Planned for 2011:  more of all the wonderful income tax, IRA, Social Security and other retirement, investment and financial planning articles that you’ve come to expect; completion of the Social Security Owner’s Manual and a second edition of the IRA Owner’s Manual; guest experts from time to time will contribute posts on areas complimentary to the subjects of this blog (contact me if you’d like to write an article, I’m always looking for more!); book reviews as a part of an arrangement with McGraw-Hill (more on this in the new year); and continuing the pace of approximately 175 to 200 posts throughout the year.  Please pass along any suggestions for new topics that you’d like to see written up and discussed.

Listed below are the Getting Your Financial Ducks in a Row end of year statistics and Top Ten lists for 2010.  A huge THANK YOU goes out to everyone that has taken part in this blog over the years!

General Statistics for 2010

  • 177 total posts
  • 445 comments & trackbacks
  • 75,774 page views – averaging 207 per day (2009: 9,386 views, 26 per day)
  • 250 RSS subscribers

Top 10 Most-Viewed Posts for 2010

  1. Charitable Contributions From Your IRA – 2010 and Beyond
  2. Income Tax Provisions Expiring in 2010 and 2011
  3. The File and Suspend Tactic for Social Security Benefits
  4. Student Loan Interest Deduction Changes in 2011
  5. Last Chance for Charitable Contributions from Your IRA
  6. The IRA Owner’s Manual
  7. Coverdell Education Savings Account to Change After 2010
  8. Windfall Elimination Provision for Social Security
  9. A Little-Known Social Security Spousal Benefit Option
  10. Charitable Contributions From Your IRA in 2010 and 2011

Top 10 Referrers for 2010

  1. stumbleupon.com
  2. figuide.com
  3. obliviousinvestor.com
  4. bogleheads.org
  5. soundmindinvesting.com
  6. rwinvesting.blogspot.com
  7. moaablogs.org
  8. garrettplanningnetwork.com
  9. moneysmartlife.com
  10. hdforums.com

Top 10 Search Engine Terms for 2010

  1. charitable contributions from ira
  2. irs life expectancy tables
  3. expiring tax provisions
  4. social security file and suspend
  5. student loan interest deduction
  6. social security earnings test
  7. windfall elimination provision
  8. social security spouse options
  9. government pension offset
  10. qualified domestic relations order 401k

Top 10 Most Popular Links Clicked in 2010

  1. ssa.gov/legislation/legis_bulletin_022900.html
  2. jct.gov
  3. bfponline.com
  4. badmoneyadvice.com
  5. assetprotectionbook.com/state_resources.htm
  6. regulations.gov/search/Regs/home.html#documentDetail?R=0900006480bb1e32
  7. irs.gov/publications/p590/index.html
  8. socialsecurity.gov
  9. feeonlyfinancialplanningga.blogspot.com
  10. keyfeeonly.com/blog

That’s it for 2010 – Happy New Year to all, and thanks again for all your support! – jb

Photo by dalvenjah

New Book: “Can I Retire?”

Can I Retire CoverMy friend Mike Piper at Oblivious Investor recently published a new book Can I Retire? Managing a Retirement Portfolio Explained in 100 Pages or Less. The book is available for sale on Amazon.

As the latest addition to Mike’s “…in 100 Pages or Less” series, this book answers two questions:

  1. How much money will you need to retire?
  2. How should you manage your retirement portfolio to minimize the risk of outliving your money?
What Makes This Book Unique?

How does this book hope to be better than, for example, The Bogleheads’ Guide to Retirement Planning or Jim Otar’s Unveiling the Retirement Myth?

It doesn’t. It’s not better. It’s shorter.

Can I Retire? is written for the person who might not be able to find the time to read Otar’s entire 525-page book or the 370-page Bogleheads’ Guide.

If you’re considering reading a more in-depth guide to retirement planning, I wholeheartedly encourage you to do so. (Both of the above-mentioned books are excellent!) But if there’s a good chance that, if you were to buy one of those other books, it would sit unread on your coffee table or bookshelf, then this book is written for you.

What Topics Does the Book Address?

Some of the topics addressed in the book include:

  • How to calculate how much you’ll need saved before you can retire,
  • How to use annuities to minimize the risk of outliving your money,
  • How to choose which accounts (Roth vs. traditional IRA vs. taxable) to withdraw from each year,
  • When it makes sense to use a Roth IRA conversion to save on taxes,
  • How to choose an appropriate asset allocation for your retirement portfolio, and
  • How to minimize taxes by proper use of an asset location strategy.
Retiring Soon? Pick Up a Copy of Mike’s New Book:

Can I Retire CoverCan I Retire? Managing a Retirement Portfolio Explained in 100 Pages or Less

Click here to see it on Amazon.

The Legislation Page

If you haven’t done so recently, you should check out the Legislation page on this blog.  I’ve recently updated the summaries listed here, plus this is where you’ll find the coming tax law changes that you should be aware of.

You can check back here regularly to find out about major legislation affecting your financial future, including healthcare, retirement plans, jobs, and taxes.

As always, if you have questions about any of the information listed, just let me know!

Additional Social Security Resources

swamp_leaves-t1There are a few resources, above and beyond the guides available at socialsecurity.gov, that I’ve located for you – to help you as you make decisions and learn about your Social Security benefits.  The good folks over at the Center for Retirement Research at Boston College have developed several resources that you can find at their website.

Specifically, there is a guide to help you as you face the decision of when to apply, called the Social Security Claiming Guide.  This electronic booklet provides you with all the background information you need – as well as answering some of the common questions that arise with this process.

The other publication of note at this website is called the Social Security Fix-It book.  In this guide you’ll find a review of the overall Social Security system, what’s presently wrong with it and what the future looks like, as well as several alternatives that could be put in place to fix the system.

Happy reading!

Photo by Photos8.com

Independent’s Day

independence day by DrewMyersOkay, this has nothing to do with America’s celebration of independence from British rule… other than it’s a play on words and you know I can’t possibly resist.

No, today’s post is about your own independence from the biases that are infused into advice you might receive from an advisor who is working for an insurance company, a brokerage, a bank, or a mutual fund company.  The way you can achieve this independence is to work with an independent advisor – an advisor who operates as a fiduciary, providing advice that is solely in your own best interest.  This is an important enough issue for me to direct you to other advisors’ websites – folks who technically are competitors to me – so that you can see what they have to say about this independence and the fiduciary duty of care that you, the consumer of financial services, deserve.

So, today I am highlighting several colleagues of mine who are independent financial advisors – and providing links to articles they’ve written about independent advice and the fiduciary duty that they engender.

For starters, Roger Wohlner, CFP®, a financial advisor based in Chicago, wrote the article “2010 The Year of the Fiduciary?”.

Nathan Gehring, CFP®, EA, who is running a financial advisory out of Appleton, Wisconsin, recently wrote about the fiduciary “fight” that has been going on in Congress as a part of the financial industry overhaul legislation in his article “Forget the Fiduciary Fight”.

Based in Atlanta, Georgia, Russ Thornton recently wrote an article entitled “Do Commissions Influence Your Advisor?”, which details some of the ways that you may be getting short-changed in the advice you receive.

And while we’re talking about advisors in the Peach State, Teri Tornroos, EA, CFP®, wrote the article “How is Your Financial Advisor Paid?”, giving you insights into the issues of commissioned advisors versus independent advice.

Jean Keaner, CRPC, CFDP, an independent advisor out of Keller, Texas, wrote an article announcing that “Motley Fool Endorses Garrett Planning Network”.  The Motley Fool, one of the most admired financial brands in America, has exclusively endorsed the Garrett Planning Network, a fee-only financial planning network whose members operate as fiduciaries for their clients.

Last but not least in my list is Curtis Smith, CFP®, who operates his fee-only financial advisory out of Sugarland, Texas.  Curtis recently wrote the article “Why People Want Independent Financial Advisors”.  More good information here about why you should choose an independent advisor to bolster your own independence.

If you’re looking for an independent advisor you can go to the Garrett Planning Network’s website and use the “Locate an Advisor” page to find a planner near you.  Another option is to go to the NAPFA website (NAPFA stands for National Association of Personal Financial Advisors) and use the “Find An Advisor” tool there.  No matter how you do it, you owe it to yourself to declare independence – and use these independents’ resources to help you do it.

Photo by DrewMyers

What to do When You Receive a Notice From the IRS

IRS-Envelope-edited-300x142You’re cruising along with everyday life, dealing with this, that and the other thing… then you go to the mailbox and there it is:  A Notice From The IRS.  <queue scary music here>

It’s a simple enough little envelope, much the same as a lot of other mail you might receive… but look at the return address.  IT’S.  FROM.  THE.  IRS.

ohmygoshohmygoshohmygoshohmygoshohmygosh!!!!!!!!!!!!!!!!!!!!

What should you do?  (Other than sit down, of course, before you fall down)

Steps To Take

First and foremost:  calm down. The IRS sends out literally millions of these notices, often for clarification of a minor item that was either entered incorrectly, or inadvertently omitted from your return.  The point is, it’s not the end of the world.  But there are some very important steps you need to take when you receive such a notice:

Read. It may sound like a ridiculous thing to say, but you’ve got to read what they’re telling you.  You’d be surprised how many folks are terrified to even open the letter!  Quite often all they’re asking for is clarification on your return, something didn’t match up in their records.  It could be quite simple!

Take action – don’t ignore it. The IRS has these wonderful computer systems in place that keep track of your situation, even when you’re not.  Ignoring the situation will not make it go away.  So start with the letter, and get figured out what you need to do to straighten things up.

Call the number. On your notice there should be a number to call if you don’t understand the notice, or if you have questions.  Bear in mind that this first line of defense at the Service is mostly interested in collecting money – and if that’s what your notice is about, you need to be prepared to hold your ground if you disagree with the notice.

Keep records. Every notice you receive, every time you call, every time you write, keep a record of the interaction.  When you talk to the IRS office, every person you speak with will give you his or her name and badge number.  Write it down – along with everything you say, and everything the IRS agent says.  This can be critical if something changes along the line, and you need to justify why you did one thing or another.

Don’t get in over your head. If you’re overwhelmed by the notice, the communication, and the whole process, get help.  You can find experienced tax professionals in your area by looking on the National Association of Enrolled Agents (NAEA) website (or you can call me).  These folks are ready and willing to help you through the maze of working with the IRS – even if you’ve already started the communications process and found out you’ve bitten off more than you can chew.

Don’t just give in. If the notice indicates that you owe the IRS some amount of money, don’t just pay it to get it over with.  The IRS is often wrong – especially when it comes to missing tax forms or miscalculations.  It may seem like the safest thing to do: give them whatever they’re asking for and get them off your back!  But it can really work against you if you don’t know what you’re doing.

For example, if you had cashed in a bond and forgot to include that information on your return, the IRS is going to assume that you had a zero basis in the bonds.  If you purchased the bond for $10,000 and later sold it for $10,100, the IRS only knows about the $10,100 that you received when you sold the bond, and in their notice they’ll indicate that you owe tax on $10,100.  But in the end, when you file your amended return with your basis properly reported on Schedule D, you end up only owing tax on the $100 gain.  Big difference!  And if you just gave in, you’d have given them far more than you really owed.

Work it out. If it turns out that you do owe additional money to the IRS and you just can’t swing paying it all at once, ask for a payment plan.  It’s not cheap to do this, but it’s a whole lot better than just ignoring the IRS altogether.  Because pretty soon after you do that, you start to notice how your entire wardrobe is made up of black and white striped clothes.  (Hint: that’s what you get to wear in prison!)

Summing it all up

Okay – you’ve got the notice.  It’s not the end of the world.  By all means, take action, do something about it, and get help if you need it.  (by the way, you can also call me directly if you need help with one of these.)  Good luck!

Photo by ol’ Jabe

Economic Indicators – What’s Important to Watch?

2CARU plan position indicator by kenhodge13You see them on the news, in the newspaper, on the internet.  Not every day, but certainly it seems like a new one every week:  Key Economic Indicators.  There’s the CPI, GDP, and Unemployment.  There’s also the Consumer Confidence Index and Leading Economic Index.  What’s this all about?  What do these numbers mean? And most importantly, which ones should we pay attention to?

Below I’ve listed several of the more important economic indicators and what makes up the indicator, along with my commentary on what the indicator may tell us.  If I’ve left out any of your favorites, let me know!

Key Economic Indicators

Gross Domestic Product (GDP) – this is the value of all goods and services produced in the United States, minus the value of imported goods and services.  This broad measure of economic health shows the quarter-by-quarter growth or shrinkage of the US economic output.  Comparisons are most often made between the current figure and the previous quarter and year.  These numbers are reported quarterly, and are revised in following months as more complete data is gathered.

The main number that you’ll see referenced is the “real” GDP or “real” GDP growth – meaning that the numbers are inflation-adjusted to a reference point (these days the reference is to the year 2005).  In other words, real GDP growth for a year is based upon the GDP figure from the previous year to the most current figure, with inflation factored in.  For the most recent quarter reported, you can go to the website of the Bureau of Economic Analysis.

As you might expect, it’s a positive sign to see the real GDP growing.  In the past year though, GDP has reduced, which is why our current economic cycle has technically been called a recession.  A recession is defined as two quarters of decline in GDP, amounting to less than a 10% decline.  If the decline is 10% or more, the economic cycle is technically a depression.  From the second quarter of 2008 to the second quarter of 2009, we saw four quarters of GDP decline in a row, amounting to a total decline of 9.6% – close to a depression, but no cigar.  Since that point, we’ve seen two quarters of GDP growth through the fourth quarter of 2009 (most recent data as of this writing).

Although this is an important number to understand what has happened in our economy – because it can help explain the real outcome economic activity – it’s usefulness is limited since it is reported so long after the fact.  Knowledge of this index is helpful in your decision-making process, but you need more information to make good decisions about your investments.

Consumer Price Index (CPI) – this index, which is based upon the cost of a basket of consumer goods and services such as housing, transportation, food, energy and clothing, is a good measure of inflation within our economy.  The current figure, reported monthly and adjusted as more data becomes available, is compared to the previous month, quarter, and year (typically) to determine the rate of increase in the costs of these items to the consumer.  This particular index is used to develop cost-of-living adjustments (COLAs) for things like Social Security benefits.

As you might expect, we would always like to see this index increasing at a controlled pace – annually in the 3% to 4% range is considered “normal” – since increasing costs of goods and services presumably indicates that the overall economy is growing.  Put differently, if the consumer is willing and capable of paying an increased cost for a basket of goods and services, then the economy has grown, providing the consumer with additional funds to pay the increased cost.  It’s not a perfect way to measure economic growth, but it’s what we have.

In the past year, for example, we’ve seen an annual inflation increase (as evidenced by CPI) of roughly 1.8% through February of 2010 (most recent data as of this writing).  Annual inflation from 1980 to the present has ranged from 10.3% to -0.37%, and has averaged 3.37%.  You can view the most recent data at the Bureau of Labor Statistics Consumer Price Index site.

As with the GDP growth discussed above, CPI is interesting to understand general overall increases in inflation and very important in determining COLAs, but being a historical piece of data that lags in reporting by months, it really doesn’t help us much as we plan for the future.  CPI does give us indication of what inflation we’ve experienced in the past so that we can estimate future inflation, but as always, the past doesn’t necessarily predict the future.

toe art by VinothChandar(AWAY)Consumer Confidence Index – this is a survey of 5000 consumers regarding their attitudes concerning the present economic situation and expectations for the economy going forward.  This report can be helpful to understand how the current economy is affecting the point of view of “everyman” – and it often is an insightful prediction of the direction of the economy.

The Consumer Confidence Index’s month-to-month changes are the most important viewpoint to consider:  any time there is an increase or decrease of 5 points or more, it’s worth noting.  The amount of the change isn’t as important as the direction of the change, as a significant change in either direction often denotes a trend for the overall economy in that particular direction.    You can view the most recent information on the Conference Board’s Consumer Confidence Index website.

Producer Price Index (PPI) – this index is pretty much the same as the CPI, except that the pricing is taken at the wholesale, or producer level, rather than at the retail level.  This index, especially the core PPI (made up of food and energy prices alone) is a useful indicator of future increases in the CPI.  The Bureau of Labor Statistics also maintains the Producer Price Index.

Leading Economic Index (LEI) – while not a perfect prediction of the future, the LEI gives us a forward-looking view of economic activity.  This index is made up of 10 separate components:

  • Average weekly hours (manufacturing sector)
  • Average weekly jobless claims for unemployment insurance
  • Manufacturer’s new orders for consumer goods and materials
  • Vendor performance (slow delivery diffusion index)
  • Manufacturer’s new orders for non-defense capital goods
  • Building permits for new private housing units
  • S&P 500 stock index
  • Money Supply (M2)
  • Interest rate spread (10-year Treasury vs. Federal Funds target)
  • Index of consumer expectations

With all of these factors compiled, this index gives a somewhat reliable forecast, especially of recessionary periods, but as I mentioned earlier, it’s not without fault.  The index often gives a false signal of recession just prior to an economic upswing, and so should not be utilized alone as your determinant of future economic activity.  You can see the LEI and its components at the Conference Board’s Leading Economic Index website.

What’s very interesting is to review the LEI’s activity as a composite index, and then take a look at the activity of the underlying components.  If the entire index is indicating a downturn (legend has it that three consecutive months of downturn foretell a recession, but this is the false signal referred to above, as well), then review the data for all of the underlying components.  If there is a broad-based downturn noted by all (or most) of the components, chances are the indication of future economic downturn is real.

Beige Book – anecdotal information on general economic conditions is gathered by each District of the Federal Reserve System and then combined into this report.  The Federal Open Market Committee (FOMC) uses this information, along with other economic indicators, to help make decisions regarding the rate of Federal Funds, which often drives changes to rates across the overall marketplace.

While this data may not make a difference in your own investment decisions, it’s helpful to see the information that the Fed is using to make their decisions – although it’s not always readily apparent why they’ve made one decision or another, even seeing the Beige Book information.  You can view the Beige Book at the Federal Reserve website.

Unemployment Rate – pretty much self-explanatory, the unemployment rate is the percentage of potential workers in our economy who are not currently employed.  This factor is also a useful gauge of the overall health of the economy, as reductions in the unemployment rate indicates that companies are expanding operations (and payrolls) in preparation for growth.  You can see the current Unemployment Rate at the BLS website as well.

Summary

While no single index or economic indicator is the best or most important piece of information, those I’ve presented above are some of the more common and insightful indicators of economic activity.  Paying attention to these indicators and their trends over time can be insightful as you make decisions about your financial life.  Don’t imagine for an instant that there is a cut-and-dried predicter of the future in all of these – there’s no such thing as a crystal ball.  So pay attention, but don’t put all your faith in the numbers…

How about you?  Do you have a particular index or indicator that you follow religiously?  Tell us all about it in the comments below!

Photo 1 by kenhodge13
Photo 2 by VinothChandar(AWAY)